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AI Email Generation

GPT-5 creates personalized emails tailored to each prospect in seconds.

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How It Works

Input: Company, industry, recipient role, campaign goal
Output: Subject line + email body
Time: ~3 seconds
Quality: Human-level writing

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Quick Start

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Step 1: Open Email Generator

Two ways to access: Option A: From Campaign Creation
  1. Go to Campaigns > New Campaign
  2. Click “Generate with AI” button
Option B: From Prospect Page
  1. Select prospect
  2. Click “Generate Email”
AI email generator

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Step 2: Configure Generation

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goal
string
required
Campaign GoalWhat do you want the prospect to do?
Examples:
  • “Book a demo meeting”
  • “Sign up for free trial”
  • “Reply with interest”
  • “Schedule discovery call”
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tone
select
required
ToneHow formal should the email be?
Options:
  • Professional: Formal, business-like (default for B2B)
  • Casual: Friendly, conversational (for startups, agencies)
  • Friendly: Warm, personal (for local businesses)
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length
select
required
LengthHow long should the email be?
Options:
  • Short: 50-100 words (best for cold outreach)
  • Medium: 150-200 words (balanced)
  • Long: 250-300 words (for warm leads or complex products)
Best for cold email: Short + Casual tone gets 40% higher response rate.

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Step 3: Add Context (Optional)

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context
string
Additional ContextExtra info to personalize the email.
Examples:
  • “Mention our free 14-day trial”
  • “Reference that they just raised funding”
  • “We have case studies in their industry”
  • “Offer a free consultation”

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Step 4: Generate

Click “Generate Email” GPT-5 will:
  1. Analyze prospect data (company, industry, role)
  2. Consider your goal, tone, and length
  3. Create personalized subject + body
  4. Return in ~3 seconds
Generated email result

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Step 5: Review & Edit

You’ll see:
  • Subject line: Optimized for opens
  • Email body: Personalized content
  • Preview: How it looks in inbox
Actions:
  • ✅ Use it: Click “Use This Email”
  • 🔄 Regenerate: Click “Generate Again” for new version
  • ✏️ Edit: Manual tweaks before sending

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What Gets Personalized?

GPT-5 uses this data to personalize:
  • Company name
  • Industry/sector
  • Company size
  • Location
  • Description
Example: “Saw that Acme is a B2B SaaS company in Paris…”
  • Name
  • Job role
  • Seniority level
Example: “As Head of Marketing at a 50-person team…”
  • Industry pain points
  • Common challenges
  • Relevant use cases
Example: “E-commerce companies like yours often struggle with cart abandonment…”
  • Value proposition
  • Key features
  • Social proof
Example: “We help SaaS companies like yours reduce churn by 30%…”

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Email Examples

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Example 1: B2B SaaS (Short + Professional)

Goal: Book a demo
Recipient: Sarah Chen, Head of Sales at 50-person SaaS company 
Subject: Quick question about Acme's sales process

Hi Sarah,

I noticed Acme recently hit 50 employees - congrats on the growth!

As you scale, outbound prospecting typically becomes a bottleneck. We help SaaS sales teams like yours automate lead discovery and email outreach (saves ~20h/week).

Worth a 15-min demo this week?

Best,
John
Why it works:
  • Personal opening (company milestone)
  • Clear value prop (saves time)
  • Simple CTA (15-min demo)

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Example 2: Local Business (Casual + Short)

Goal: Schedule consultation
Recipient: Marie Dubois, Owner of bakery in Lyon 
Subject: Help your bakery reach more Lyon customers

Bonjour Marie,

Love what you're doing at La Pâtisserie Lyonnaise! 🥐

Quick question - are you happy with how many locals find you online? Most bakeries in Lyon miss 60% of potential customers because they're not optimized for Google/Instagram.

We specialize in helping local food businesses get discovered. Free 20-min consultation this week?

À bientôt,
Sophie
Why it works:
  • Local references (Lyon, French greeting)
  • Specific pain point (local discovery)
  • Casual, friendly tone

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Example 3: Agency (Medium + Friendly)

Goal: Partnership proposal
Recipient: Tom Wilson, Founder of marketing agency 
Subject: Partnering on AI-powered outreach for your clients

Hey Tom,

Saw that Wilson & Co specializes in B2B marketing for SaaS companies. Impressive client roster!

We're building partnerships with agencies like yours to offer AI-powered prospecting as an add-on service. It's basically "done-for-you" lead generation that your clients love (and it's recurring revenue for you).

Quick example: One of our agency partners added $50k/year by offering this to 10 clients at $400/month each.

Would you be open to a quick call to explore if this makes sense for Wilson & Co?

Cheers,
Alex
Why it works:
  • Acknowledges their expertise
  • Clear partnership value
  • Concrete revenue example

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Optimizing Generated Emails

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Improve Subject Lines

GPT-5’s subjects are good, but you can improve:
“Introduction to tldr.work”❌ Generic, no curiosity
Subject line best practices:
  • Keep under 50 characters
  • Include prospect’s company name
  • Ask a question (creates curiosity)
  • Avoid spam words (FREE, ACT NOW, LIMITED TIME)

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Improve Opening Lines

Bad openings (delete these):
  • “I hope this email finds you well”
  • “My name is John and I work at…”
  • “I wanted to reach out because…”
Good openings:
  • “Saw that Acme just raised $10M - congrats!”
  • “Quick question about your sales process”
  • “Love what you’re doing at [Company]“

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Improve CTAs

Weak CTAs:
  • “Let me know if you’re interested”
  • “Feel free to reach out”
  • “Would love to connect”
Strong CTAs:
  • “Worth a 15-min call this week?”
  • “Open to a quick demo on Tuesday?”
  • “Can I send you a one-pager?”

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Generation Settings

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Tone Examples

Dear Ms. Chen,

I hope this message finds you well. I am reaching out regarding...

Should you be interested in discussing further, I would be pleased to arrange a meeting at your convenience.

Kind regards,
John Smith
Use for: Enterprise, government, healthcare, finance

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Length Guidelines

LengthWordsBest For
Short50-100Cold outreach, first touch
Medium150-200Warm leads, follow-ups
Long250-300Complex products, warm introductions
Longer ≠ better. Short emails get 50% more replies in cold outreach!

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Advanced Tips

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A/B Testing

Generate 2-3 versions for testing:
  1. Generate email with “Short + Casual”
  2. Regenerate with “Medium + Professional”
  3. Send both to different segments
  4. Track which performs better

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Context Examples

Add context to improve personalization: 
"Mention our 50% off deal for new customers"

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Industry-Specific Templates

Tell GPT-5 your industry experience: 
Context: "We specialize in helping e-commerce stores reduce cart abandonment. Mention our Shopify integration and 30% average improvement in conversion rate."
Result: Email will reference e-commerce challenges and your solution’s specifics.

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Common Questions

Yes! Always review and tweak before sending. Add:
  • Personal touches
  • Recent news about prospect
  • Your own voice/style
No. GPT-5 uses temperature=0.8 for creativity. Each generation is unique.
Coming soon! For now, copy/paste good emails to a doc for reuse.
GPT-5 avoids spam triggers automatically:
  • No ALL CAPS
  • No excessive punctuation!!!
  • No spammy words (FREE, ACT NOW)
  • Proper grammar

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Next Steps

Create Campaign

Use your generated emails in automated campaigns
Emails generated! Next: Launch your campaign →